Finance - Student Group Funding Committee

Purpose:

The SGFC is a decision making body which allocates funding of under $10,000 to all TRSS umbrella student groups on an efficient and timely basis.

Mandate:

  • Act in the best interest of the TRSS, ensuring that all student group activities receives an equitable allocation of resources
  • Advise student groups on value creation of their events and use of different cost saving methods
  • Be support system for student groups members in finding the best alternatives for funding of their events
  • Ensure the standards and quality of events, projects, conferences or any student group initiative pitched is high

Structure:

The Student Funding Committee is comprised of the President, Vice President of Finance, two (2) TRSS Directors, a student group member from the TRSS Umbrella and the Student Group Events Coordinator.

Vice President Finance shall act as a chair to the Student Funding Committee. Meetings are to be held bi-weekly. Quorum for Student Funding Committee meetings will be at least fifty percent (50%) plus one (1). The committee shall be responsible for reviewing, providing feedback and approving/denying funding request motions under the amount of $10,000. In the case where a request exceeds $9999.99, the request must be brought back to the Board of Directors. The TRSS Board of Directors reserves the right to entertain any funding request they feel necessary.

How to Apply for TRSS Funding

Applications for all TRSS student group funding will be submitted on the TRSS Portal at my.trssociety.ca under the “Apply for Funding” tab.

What if I am not a Student Group member?

Not an TRSS Student Group? Not to worry! Please email evp@trssociety.ca and CC vp.finance@trssonline.ca to discuss the nature of your funding request.

How to apply for funding below $10,000

All funding requests below $10,000 will be presented to the Student Group Funding Committee. Meetings are held on a bi-weekly basis. Meeting dates are posted on the myTRSS Portal calendar. All applications must be completed 5 days before the funding request date. Application process includes filling out a form which gives us minor details about your event, including the status of PFAC and Corporate Sponsorship. You will then be required to submit a forecasted event budget and a presentation file.

Templates for the budget and presentation can be found on the portal. Should there be any budget or presentation changes, you must make these changes 3 days prior to the funding request date. This is so that the committee will have sufficient time to review all documents. You will also receive a time to present your funding request 3 days prior to the request from the Funding Request Administrator.

How to apply for funding above $10,000

All funding requests above $10,000 will be presented to the TRSS Board of Directors. Meetings are held on a bi-weekly basis. Meeting dates are posted on the My.TRSS Portal Calendar. All applications must be completed 1 week before the funding request date. You are also required to schedule a meeting with the VP Finance 2 weeks prior to these requests. Application process includes filling out a form which gives us minor details about your event, including the status of PFAC and Corporate Sponsorship. You will then be required to submit a forecasted event budget and a presentation file. Templates for the budget and presentation will be found on the portal. Should there be any budget or presentation changes, you must make these changes 5 days prior to the funding request date. This is so that the Board of Directors will have sufficient time to review all documents. You will also receive a time to present your funding request at least 3 days prior to the request from the Executive Vice President.